Account2000 Program Description Guide

CHAPTER 1 Enter Data Menu

Figure 1-1

This first section will concern the Data Entry for Account2000 shown above.

Chart of Accounts Entry

Description: This program allows creation or addition of new accounts for a given client. You'll need to run this program for at least the first client you set up on Account2000. After that, if you use a standard chart of accounts, this chart of accounts can be used for other clients (see Copy over Chart

1. A/C No. must be 1-6 digits and must not be a current A/C No. If this account is not a sub-account, then enter in from 1 to 4 digits; Account2000 will know that this account is not a sub-account and will add the leading zeroes for you. If, on the other hand, this account is a sub-account, enter in all 6 digits, with the first two digits as the sub-account designator (a number from 01 to 99) and with the last four digits as the account number.

To exit from this program, enter ESC or E for the A/C No. and you'll be returned to the Account2000 Main Menu.

2. Description can be up to 28 characters.

3. Class is an abbreviation for classification. It must be a number from 1 to 12. Class is used to identify the type of account (e.g., Current Assets is Class #1, Income is Class #7, etc.). The class for a particular A/C No. must be the same or greater than the class for all account numbers which precede it. Otherwise the data will not be in proper order. (File Verification will catch this error if it is made). You may see the class descriptions via Inspect/Modify Account Headers program.

4. Accum is an abbreviation for accumulator number. It can be blank or a number from 0-55 or .90-95 The accumulator number, when non-zero, is used for the printing of the following reports:

Statement of Retained Earnings

Statement of Cash Flows

See Chapter 11 of the Special Features Guide: Printing the Statement of Cash Flows and Printing the statement of Retained Earnings for details on use of the Accumulator Number. The default is 0.

5. YTD Balance is the current balance forward. This must equal the total of items 7 thru 18. The default is 0.

5. Comp Amount is an abbreviation for comparison amount. It's the last YTD Balance of the previous fiscal year after all balance were rolled forward. After the program Roll Balances Forward - Year-End Cleanout is run, Account2000 will automatically place the YTD Balance into the Comp Amount field for you.

5-18. Monthly adjustment totals are stored for Account2000 for Smart Dates and comparison financial statements. The total of items 7 thru 18 must equal item 5.

Check Entry

Description: Use this program to enter all types of checks into the Account2000 system, with the exception of before-the-fact payroll checks which is part of the Payroll2000 Pre-processor (available separately). The Enter Checks program has been designed to accept three types of checks:

Regular check, which involves one amount being posted to one account

Multiple-entry check, which involves several accounts and therefore several postings for the same check

Payroll check, which posts the various income and deduction amounts to a standard set of account numbers (note: this set of account numbers for payroll can be changed - see Inspect/Modify Payroll A/C's & Categories)

With the exception of payroll checks, you may post amounts to accounts in other clients' transaction registers if you are working on a consolidated client. See the discussion below for A/C No for a complete description of this feature.

Screen Input Items:

Since there are three different types of checks, the screen input items will be discussed separately for each type.

Regular Check

Multiple-Entry Check

Payroll Check

Figure 1-2a

Regular Check

1. Check No. Must be from 1-6 digits. If no entry is made, Check No. will default to the last Check No. + 1.

2. Date must be in MMDDYY format. If no entry is made, Date will default to the last date entered.

3. Description can be up to 28 characters. If no entry is made, Description will default to the last description entered.

4. Total Check Amt. is the total amount of the check.

5. A/C No must be in one of the following formats:

SSNNNN

SSNNNN.CCC

Where SSNNNN stands for the A/C number (the S's refer to the sub-account number) and CCC stands for the division number.

If you are entering checks for the client you are working on, use format 1, which is the normal mode of operation.

However, if you are working on a consolidated client, you may want to make a posting to another division's transactions register. To do this, enter the account number followed by a period followed by the division number.

Here are some examples. Assume you are working on Client #1 and that the corresponding amount for this account is $100.

A/C No Account2000 Action

====== ================

105 Account2000 will post $100 to account 105 in Client #1's transaction register.

349.2 Account2000 will post $100 to account 349 in Client #2's transaction register. However, if Client #2 doesn't exist, you will get an error message.

0349.02 Same as above. In other words, you don't need to enter leading zeroes.

512.1 Account2000 will re-display this account number as 000512 since the client number is the same as the one you are working on (i.e., #1). Then, Account2000 will post $100 to account 512 in Client #1's transaction register.

This feature obviates the need to log into each division separately to enter checks. You may also enter A/C's for several clients when entering journals.

Figure 1-2b

Account2000 Multiple-Entry Check

1. Check No. must be from 1-6 digits. If no entry is made, Check No. will default to the last Check No. + 1.

2. Date must be in MMDDYY format. The date will default to the last date entered.

3. Description can be up to 28 characters. If no entry is made, Description will default to the last description entered.

4. Total Amount is the total amount of the check.

Each check may contain up to 24 different account number and amounts. When the net amount equals the sum of the individual amounts, enter E or ESC and Account2000 will terminate input for you.

You may enter the division number after the A/C No. if you wish to post any amount to an account in another division's transaction register. See the discussion above for A/C No. entry for Regular Checks.

Figure 1-2c

Payroll Check

1. Check No. must be from 1-6 digits. If no entry is made, Check No. will default to the last Check No. + 1.

2. Date must be in MMDDYY format. If no entry is made, Date will default to the last date entered.

3. Employee No. must be a legal employee or contract agent number. The check description will become this employee's name. If the employee number you enter is not on file, you will be given the opportunity to enter the employee basic data.

4. Amount is the net check amount.

5. Period must be a number from 1 to 6 according to the screen table. Fortnightly checks cover two weeks, and bi-monthly checks cover one-half of a month. With selection 6, you will be prompted to define your own number of weeks. With selections 1-5, Account2000 will automatically calculate the number of weeks.

6. Gross Income A/C No. can be changed if desired for each check. This is the only A/C number that can be changed when entering payroll checks. If other account numbers need changing, they should be changed via Inspect/Modify Payroll A/C's.

7-35. Payroll Income/Deduction Amounts should be entered as required for this check. No entries will be allowed for those payroll categories not having an account number. Do not enter in minus signs; Account2000 will automatically put these in for you for categories 5 through 12.

36. Post to Payroll Only? (Y/N) gives you the option to post this check's data to the Payroll files only. If you enter N, this check's data will be posted to both the GL and Payroll files, which is the normal mode of operation. There may be times when you wish to post information to the payroll files only, and this Account2000 question allows you to do that.

Note: You will not be permitted to enter payroll checks if you have not set up the Payroll files for this client.

Journal Entry

Description: This program is used to enter five types of journals into the Account2000 system. Account2000 has been designed to accept these journal types:

Income journals

Adjustment journals

Year-To-Date journals

Recurring journals

Percentage journals

Comparative Adjustments

Each journal type will accept up to 96 account numbers for posting. If you are working on a consolidated client, you may also post amounts to account numbers in another client's Chart Of Accounts. See the discussion for A/C No below for more information on this feature.

Percentage journals may also be entered with this program only if they were stored previously with the Percentage Journal Entry program (see below Enter Percentage Journals).

Recurring journal entries will not post when created. You will need to select Post Recurring Journals from the Input Data menu. This program also allows you to select which recurring journal you wish to post

Screen Input Items:

Journal Type must be: I for Income, A for Adjustment, Y for Year-To-Date, R for Recurring, or P for Percentage. If R is the type, the journal will be stored in a separate file, which stores recurring journals. To get recurring journals into the general ledger, they must be posted there. If the type is P, your entry must be of the form: Pnnn, where nnn is the number of the Percentage journal. For example, to load percentage Journal #3, type P3, Account2000 will get percentage Journal #3 and display the appropriate information. The processing of a percentage is slightly different because the account number and amounts are calculated for you once you've entered total journal amount (that is, the 100% amount). Therefore, the only information you need to enter below is the Journal No. and Date. Journal No. must be from 1-6 digits. If no entry is made, Journal No. will default to the last Journal No. + 1.

Figure 1-3

Date must be in MMDDYY format. If no entry is made, Date will default to the last date entered.

Description can be up to 28 characters. If no entry is made, Description will default to the last description entered.

Up to 96 A/C No. - Amount pairs may be entered for each journal. If the amount is a debit, no credit amount may be entered. If the amount is a credit, hit the RETURN key for debit.

A/C No must be in one of the following formats:

SSNNNN

SSNNNN.CCC

Where SSNNNN stands for the A/C number (the SS's refer to the sub-account number) and CCC stands for the division number.

If you are entering journals for the client you are working on, use format 1, which is the normal mode of operation.

However, if you are working on a consolidated client, you may want to make a posting to another division's transactions register. To do this, enter the account number followed by a period followed by the division number. This feature is fully explained in Check Entry above.

Percentage Journal Entry

Description: Use this program to store percentage journals for later retrieval into the general ledger. Percentage journals are also known as allocation journals and they are used to allocate one amount to several accounts by percentage. This can also be used for setting up budget statements for comparison to actual amounts.

Screen Input Items:

1. Enter the number of the percentage journal. This number is used later when you want to load this journal into the general ledger.

2 For Type, enter I for Income, A for Adjustment, or Y for Year-To-Date. (You may not have a percentage journal which is recurring.) At the point when you load this percentage journal into the general ledger, it will take on the type specified here.

3 For Description, enter up to 28 characters. When you load this journal into the general ledger, you won't need to enter a description; the journal will take on the description you enter here.

Each line (from 1 to 36) may contain one account number and one percentage. Put another way, if used, each line contains an account number and percentage which will become either a debit or a credit. The account number and percentage are entered as a "pair".

To enter a debit pair, enter the account number and hit RETURN. Account2000 will prompt you for the percentage. To enter a credit pair, hit RETURN to get over to the credit column and repeat step 5 above. You can only exit when the total of the percentages in the debit column as well as the credit column are both 100.

Enter Client Data

Description: This program allows identification of the client to the Account2000 system. This is the same program as Inspect/Modify Client Info. Help is available for each data fiend by typing "?". Please refer to Inspect/Modify Client Info for further information.

Inspect\Modify Accountant Info

Description: This program is the same as Inspect/Modify Accountant Info. Please refer to Inspect/Modify Accountant Info for further information.

CHAPTER 2 Print Reports

Figure 2-0

This section will concern the Print Menu for Account2000 shown above.

Print Chart of Accounts

Description: This program prints the chart of accounts for a given client. Options in printing are defined in: Inspect/Modify Chart of Accounts Format.

Screen Input Items:

1. Header file name: default: CHART.HDR For A list of header enter CTRL-P

2. How many copies? requires a number from 1 to 9 designating the number of copies desired. If you enter 0, you will be returned to the Account2000 Main Menu without a printout.

Print Check Register

Description: This program prints the check register for a given client. Options in printing are defined in Inspect/Modify Check Register Format.

Screen Input Items:

1. Header file name: CHECK.HDR

2. How many copies?

Print Journal Register

Description: This program prints the journal register for the type of journal selected. Options in printing are defined in Inspect/Modify Journal Register Format.

Screen Input Items:

1. Journal Type (I/A/Y/R/L) must be one of the letters I, A, Y, R or L. I stands for Income, A stands for Adjustment, Y stands for Year-To-Date, R stands for Recurring and L stands for ALL.

2. Header file name: IJRNL.HDR

3. How many copies? requires a number from 1 to 9 designating the number of copies desired. If you enter 0, you will be returned to the Account2000 Main Menu without a printout.

Print Working Trial Balance

Description: This program prints a working trial balance for a given client. This report is useful for balancing accounts. Space is provided for working out new amounts, which can then be entered into Account2000 system using the series of Inspect/Modify Data programs.

Screen Input Items:

1. For Print Zero Balance Accounts, enter Y to print them or N if you don't wish them to be printed.

2. Use expanded (132-col) format?

3. Header file name: WTB.HDR

4. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print General Ledger

Description: This program prints the general ledger for a given client. This report lists all transactions (i.e., checks and journals) which have been entered into the Account2000 system but not rolled forward.

Screen Input Items:

1. Starting A/C:

2. Ending A/C:

3. Header file name: GL.HDR

4. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print Client List

Description: This program prints a listing of all the clients set up on Account2000 in the disk and partition you are logged into.

Screen Input Items:

1. For How many copies?, enter a number from 1 to 9 for The number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print Amortization Schedule

Description: This program creates an amortization schedule and/or calculates payment for a loan.

Figure 2-7

Print System Error List

Description: This program, in the event an error occurs, will print a listing that you can mail or fax to Wagner & Associates so that the problem can be resolves.

Screen Input Items:

1. How many copies?

Print Reports

Figure 2-9

Print Cover Letter

Description: This program prints a cover letter which you may wish to send to a client. You can use the cover letter provided by Wagner Software or you can design your own using a text editor like AlphaVUE.

Screen Input Items:

1. For Enter .TXT file name, hit RETURN if you wish to use the cover letter that Wagner Software has provided (COVER1.TXT), or enter in the name of the .TXT file that you have created. See 8.4 User-Defined Cover Letters for more information on how to create a new cover letter.

2. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print Balance Sheet

Description: This program prints a balance sheet based on the Year-To-Date and current transaction amounts which have been entered for a client. Options in printing are defined in 5.2.33: Inspect/Modify Balance Sheet Report Format Also refer to Inspect/Modify Account Headers.

Screen Input Items:

1. Header file name: BALSH.HDR

2. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and enter you'll be returned to the Account2000 Main Menu without a Menu printout.

Print Income Statement

Description: This program prints an income statement (or a profit & loss statement) based on the year-to-date and current transaction amounts which have been entered for a client. Income statements can be printed for profit centers by selecting "Y" on "Print by sub-accounts" Options in printing are defined in 5.2.34: Inspect/Modify Income Statement Format on pages 5-46 and 5-47. Also refer to 5.2.27: Inspect/Modify Account Headers on page 5-38.

Screen Input Items:

1. Print by sub-account?

2. Header file name: INCST.HDR

3. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print Comparative Balance Sheet

Description: This program prints a comparative balance sheet based on the year-to-date, comparison, and current transaction amounts which have been entered for a client. Options in printing are defined in : Inspect/Modify Comparative Balance Sheet Format . Also refer to : Inspect/Modify Account Headers.

Screen Input Items:

1. Enter Last 2 digits of year to compare

2. Header file name: BCOMP.HDR

3. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print Current Period Comparison

Description: This program prints an income statement based on the Year-To-Date, comparison, and current transaction amounts which have been entered for a client. Options in printing are defined in Inspect/Modify Current Period Comparison Format . Also refer to Inspect/Modify Account Headers .

Screen Input Items:

1. Enter Last 2 digits of year to compare

2. Print by sub-account?

3. Header file name: CCOMP.HDR

4. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print Year-to-Date Comparison

Description: This program prints a Year-To-Date comparison report based on the Year-To-Date, comparison, and current transaction amounts which have been entered for a client. Options in printing are defined in Inspect/Modify Year-to-Date Comparison Format . Also refer to Inspect/Modify Account Headers.

Screen Input Items:

1. Enter Last 2 digits of year to compare

2. Print by sub-account?

3. Header file name: YCOMP.HDR

4. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print Statement of Retained Earnings

Description: This program prints the Statement of Retained Earnings based on the accounts set up with accumulator numbers 90 thru 95 for Retained Earnings and Dividends accounts. Accumulator numbers are set by running the program Inspect/Modify Chart of Accounts. These numbers must be defined before this program is run or the results will not be accurate. See Special Features Guide for details on how to set up these parameters for proper results.

Screen Input Items:

1. For Period for which you would like to cover

2. Header file name: RETEAR.HDR

3. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print Statement of Cash Flows

Description: This program prints Statement of Cash flows using the indirect method. In order to print this report, the operator must input certain parameters to the Account2000 system. These parameters are:

Accumulator headers. These must be defined for all funds provided/consumed by operations. There are up to 45 accumulator headers which may be defined by the user. For more information on accumulator headers, see Inspect/Modify Accumulator Headers discussed later in this manual.

Accumulator numbers in the chart of accounts. Accumulator numbers are set by running the program Inspect/Modify Chart of Accounts. You will need to set up accumulator numbers 1 through 45.

The above parameters must be defined before this program is run or the results will not be accurate. See Chapter 11 of the Special Features Guide: Printing the Statement of Cash Flow for details on how to set up these parameters for proper printout.

Screen Input Items:

1. Header file name: STCASH.HDR

2. Print YTD only ?

3. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

Print Comparative Statement of Cash Flows

Description: This program prints the Comparative Statement of Cash flows using the indirect method. In order to print this report, the operator must input certain parameters to the Account2000 system. These parameters are:

Accumulator headers. These must be defined for all funds provided/consumed by operations. There are up to 45 accumulator headers which may be defined by the user. For more information on accumulator headers, see Inspect/Modify Accumulator Headers discussed later in this manual.

Accumulator numbers in the chart of accounts. Accumulator numbers are set by running the program Inspect/Modify Chart of Accounts. You will need to set up accumulator numbers 1 through 45.

The above parameters must be defined before this program is run or the results will not be accurate. See Chapter 11 of the Special Features Guide: Printing the Statement of Cash Flow for details on how to set up these parameters for proper printout.

Screen Input Items:

1. Header file name: STCASH.HDR

2. Print YTD only ?

3. For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, you can enter 0 and you'll be returned to the Account2000 Main Menu without a printout.

CHAPTER 4 Payroll Processing

Figure 4-0

Please note the " Print Vue SV Look" in the upper left corner. You may choose to edit a report using Vue or SuperVUE, just LOOK at the report (with no option to edit) or just send it right to the printer. All you have to do is type the first letter of your option and Account2000 will change the flag.

Also Help is available for almost every input field in Account2000. All you have to do is type ? and a Help box will appear.

Enter Payroll Data

This section pertains to the Enter Payroll Data selection from the payroll menu.

Enter Employees

Description: This program is used to enter employee basic data. This includes all employee data except for quarterly totals. This program can be accessed from any program allowing input of an employee number by entering an employee number that does not exist as long as payroll records are already setup.

Figure 4-1-1-1

Screen Input Items:

The following items refer to the above screen.

Employee number must be a legal number not presently in use. A legal number is less than or equal to the maximum number of employees entered during payroll file setup.

You may Enter "N" for the next available employee number and Account2000 will assign the number for you.

You may hit ESC in any data field to abort entry of an employee after confirming to delete the employee.

1. Type must be one of the following:

D - Dividends

E - Employee

I - Interest

M - Miscellaneous

R - Retirement

The default is E for Employee. You may assign any type to any employee number. If the type is E, Account2000 will print W2's for that employee. If the type is D, I, or M, Account2000 will print 1099's out for that employee.

2. Employee Division can be from 1 to 9 or A to Z. Many of the Payroll Reports allow printing by employee divisions.

3. Name can be up to 35 characters.

4. Street Address can be up to 40 characters.

5. City, can be up to 45 characters

6. State Use arrow keys to select correct state or providence

7. Zip can be up to 10 characters.

8. Social Security No. must be in the ###-##-#### format. If not known, this field may be left blank.

9. For Marital Status, use the table shown on screen to determine the proper code. Enter 1 for Single, 2 for Married, 3 for Married but W/H at Single Rate, or 4 for Exempt (don't withhold any tax). The default is 1 for single.

10. Number of Dependents can be any number from 0 to 15. The default is 1.

11. First Check helps determine the employee's date hired. No entry is required. Account2000 will insert the date of the earliest check date.

12. Last Check shows the date the last payroll check was issued to the employee. This is maintained by the Payroll system but can be modified.

13. Deceased employees will not have any tax withheld and the appropriate box will be checked on W2.

14. Local Description is used on W2 describing the local withholding.

15. Status is either Active or Terminated. Terminated employees will be deleted on a year end payroll check cleanout. Only Active employees will be printed on the Payroll Time Sheets.

16. Hourly Pay is employee's pay in dollars per hour.

17. Overtime #1 Pay is calculated at 1.5 times the Hourly Pay. However, you may change this figure to whatever you like.

18. Overtime #2 Pay is calculated at 2 times the Hourly Pay. However, you may change this figure to whatever you like.

19. Overtime #3 Pay is set to zero (0). Again, you may change this figure to whatever you like.

20. Allocated Tips or Dependent Care (depending on client restaurant flag) will be printed in the correct W2 box. Dependent Care will deduct the $5000.00 exclusion and add the difference to Federal wages on the W2.

21. Deduct FICA from Category #4, Last Employee Entered is an override to the defined taxable FICA wages in Define Payroll Accounts & Categories.

22. Covered by Pension? Select pension type from list provided. If this pension is a tax deferred related pension plan, Account2000 will deduct amount in category with same tax code from federal, state and local wages. This amount will appear in the correct box of the W2's with the pension code.

If the employee has a Non qualified pension enter "Y" or "G" (which ever applies) and amount in the category with a "G" tax code (which also is not tax deferred) will print in the Non qualified plan box of the W2's.

23. Statutory Employees will be flag on W2's and will not withhold and taxes on payroll preprocessor

24. Subject to Federal W/H? can be Y or N, depending on whether this employee is supposed to have Federal withholding deducted. This will also mark this employee as a statutory employee on their W2. This field is used in conjunction with the Payroll2000 Preprocessor (available separately). The default is Y.

25. Employee State determines which state tax table to use when calculating state taxes. It is also used to describe the state wages on W2..

26. Local Tax Table defines which tax table (1-9) to use when calculating local tax. Enter "0" if no local tax is desired.

For CHANGES:, enter the number of the item requiring change. The cursor will be positioned at that item. Then enter the new value and hit RETURN. If no changes are required enter RETURN and Screen 2 of the Employee basic data will appear.

Figure 4-1-1-2

The following items refer to the screen above. Items 1 thru 15 are used only in conjunction with the Payroll2000 Pre-processor (available separately). Items 16 thru 30 are only used for After the Fact Payroll (entered thru G/L).

Items 1 thru 15 are intended for additional wages and deductions (like insurance or uniforms) beyond the normal calculations for the Payroll preprocessor. An employee may want an additional $10 per week federal W/H or a Fuel allowance (wage) may be set up for each pay period. It is also possible to calculate federal tax and subtract $10 from the amount. The only limitation is if the client is a restaurant, Tips Minimum Pay will be calculated for Wage#3.

If ESC is entered the rest of the categories will default to 0 and you will jump to line item #16. This is very useful if you are only using After the Fact payroll.

Items 16 thru 30 are designed for use with salaried employees entered thru General Ledger Payroll check entry. When Salary amounts are available only the net check will need to be entered as long as the net amounts match.

If ESC is entered the rest of the categories will default to 0 and you will jump to line #31.

Item 31 is the gross wage account for this employee. If left blank it will use the default from Defined Payroll A/C and Categories.

For CHANGES:, enter the number of the item requiring change. If PREV SCREEN ^R is pressed, Screen 1 will appear and you will be allowed to change that information. RETURN and Screen 1 will appear for the next employee to be entered.

Enter Payroll Checks

Description: With this program, Account2000 will calculate the gross and overtime incomes, FICA, Federal, State, and Local withholding taxes and other miscellaneous deductions for each employee on file.

Figure 4-1-2.1

This program is optional and may not be on your system. If you have not ordered the Payroll2000 Payroll Pre-processor with your system, you will see the following message when you try to run this program:

Not supported on your system. Hit RETURN to continue...

You can order Payroll2000 by contacting Wagner Software. We can have you up and running in no time at all.

Screen Input Items:

For the following items refer to the screen above.

1. For Check Number, enter in the number for this payroll check. If you hit RETURN, the check number will default to the last check number + 1. If you enter ESC, your payroll check entry session will be ended.

2. For Date, enter in the date on which this check is written. Use MMDDYY format. The default is today's date.

3. For Employee Number, enter in the number of the employee to receive this check. If the employee number is not on file, you'll be asked if you want to add it:

Employee # xx not on file. Add it? (Y/N)

If you enter N, you will be returned to enter a different number. If you enter Y, you will be prompted for this employee's basic data.

The next available employee number will be searched for if you enter N for the employee number. Again Payroll2000 will ask if you wish to add it.

If you don't remember an employee's number, you may scan for the name by entering S for the employee number. A box will appear at the bottom and prompt you for the name. You may enter part or all of the name. Scanning will find all matches (even mid-word) and ask for verification.

For example, you want to find "Robert A. Jones"

You enter: Result:

======== ======

Robert found

JONES found

bert found

Bob not found

Robert Jones not found

If employee is not found, you will return to enter an employee number (or add a new one).

4. For Period, enter in the number corresponding to the period. Use this table:

Period Code Length of time

========= ===========

1 One week

2 Two weeks (also known as "fortnight")

3 Bi-monthly (half of a month)

4 One month

5 One quarter (three months)

6 Miscellaneous (whatever you like)

If you enter 6 for "Enter new period", then you will be prompt to enter in the number of weeks in this person's payroll.

5. For number of Regular Hours, the default is the number of hours in the period defined by the period code.

The default for Overtime #6, #7, and #8 hours is zero.

9. Tips (or category #2 income)

10. Meals income (or category #4 income)

Pay Rates #11 thru #14 may be adjusted as needed.

A POP WINDOW ^P may be entered to Edit Employee Basic Info at any time after entering the employee number. This will allow you to change any information for this employee.

Entering ESC in any data field (other than Payroll Check Number) will abort the check. You will return to Enter Payroll Check Number.

Entering ESC in Payroll Check Number will end the check entry session.

Figure 4-1-2.2

For the following items refer to the screen above.

For CHANGES: you may do any of the following:

Hit RETURN if you don't want to make any changes to the payroll check calculated by Account2000.

Hit ESC to abort check.

Enter in the number corresponding to the data you want to change. Item #1 corresponds to the A/C number for the Gross Pay and items #2 through #16 correspond to the 15 amounts on the check. Only those amounts with account numbers may be non-zero. To set up payroll account numbers, enter line number and you will be prompt for the account number.

Item #17 Post to Payroll Only? (Y/N) is the same question you encounter when you enter After-The-Fact payroll checks into the general ledger. (See 1.2.3 Payroll Checks for more information.)

Item #18 is the Pay Period Ending Date (defaults to check date for first check, then defaults to last check's ending date).

Item #19 refers to the Bank Account for Bank Reconciliation Program.

Enter a PREV PAGE ^R to backup to Screen 1 for you to make modifications.

Enter POP WINDOW ^P to change Employee Basic Information and recalculate payroll check based on those modifications.

After you have finished making the required changes, you have an opportunity to accept or reject this check. After the prompt "Accept? (Y/N)" appears, enter Y if you wish to accept this check for entry into Account2000 or enter N if you wish to reject this check. If you accept this check, the next item below applies, otherwise, you will be returned to the first of the two payroll check entry screens.

After you have completed entering all payroll checks enter ESC for the check number. Account2000 will then allow you to print a detailed check register. Examine the register for errors.

If an error exists or a check was missed you will have a chance to correct errors or add a check. If an error was made you can run Inspect/Modify Current Check Register. For Information on this program see 4.3.3 Inspect/Modify Check History.

After all changes have been made, you can print another register. This process will be repeated until you are sure everything is correct.

Make certain that all checks are entered and they are correct.

ONCE PAYROLL CHECKS ARE ACCEPTED NO CHANGES

OR ADDITIONAL CHECKS MAY BE ADDED TO THIS CHECK RUN

Print Payroll Reports

Figure 4-2-0

This section pertains to payroll reports. Each of the 10 reports are discussed below. Only the payroll reports that may be confusing will have the screen display.

Please note the " Print Vue SV Look" in the upper left corner. You may choose to edit a report using Vue or SuperVUE, just LOOK at the report(with no option to edit) or just send it right to the printer. All you have to do is type the first letter of your option and Account2000 will change the flag.

Also Help is available for almost every input field in Account2000. All you have to do is type ? and a Help box will appear containing text sensitive information.

Print Employee List

Description: This program prints a listing of employees of selected types currently on the system. This report is usually run if a shorter listing of employees is desired. For a more detailed employee report see 4.2.6: Payroll Master Report.

Screen Input Items:

1. Type may be one of the following:

D - Dividends

E - Employee

I - Interest

M - Miscellaneous

R - Retired

A - All

The default is E for Employee.

2. Employee Divisions: Legal divisions are 1-9, A-Z or ALL. The default is ALL

3. For How many copies enter in the number of copies desired. Or, if you enter 0 (zero) you will be returned to the Payroll Menu without a printout.

Header File Name: EMPL.HDR is the default. (See Chapter 9 of Special Features Guide to alter header files.)

Print Payroll Check History

Description: This program prints the payroll check history. This program will only work if you have answered "Y" to Store Payroll History in Set System Parameters. Otherwise, no history will have been stored.

1. For Starting Date, enter in the beginning date desired for the printout. Use MMDDYY format. Or, ESC and you will be returned to the Payroll Main Menu without a printout.

2. For Ending Date, enter in the ending date desired for the printout. Use MMDDYY format.

3. Header File Name: PHSTRY.HDR is the default header file.

4. Column (wide) Detail: This will print all 12 columns of payroll information. The 80 column report adds all misc. items into one column. The default is "N"

5. Employee Divisions: Legal divisions are 1-9, A-Z or ALL. The default is ALL

6. For How many copies, enter in the number of copies desired. Or, enter 0 and you will be returned to the Payroll Main Menu without a printout.

Print W2'S

Description: This program prints W2's for all employees with type E.

Account2000 updates, which contain the most current W2 format, are available through the Account2000 Update Service.

Compatible computer W2 forms are available through Deluxe Computer Forms @ 800-328-0304. Please refer to code T08389 to ensure Payroll2000 compatible forms.

Account2000's Print W2 program was written to allow for many variances and formats. For details please refer to: Chapter 4.1.1 Enter Employee Basic Data Chapter 4.3.4 Define Payroll A/C and Categories

W2 Format: You need to inform Payroll2000 which W2 format you wish to print.

If the Laser format is selected, the number of parts per W2 will also need to be selected.

Due to the fact that top and left margins on laser printers are different (depending on setup of laser printer) these margins are adjustable.

We suggest you print a sample W2 on regular paper to determine what margins are needed for your laser printer. You must use a 10 character per inch non-proportional font.

The defaults of Top Margin 3, Left Margin 3 work for:

Xerox 4045 - 630 Emulation Titan 10 Char/In

HP LaserJet III - default

Use arrow keys to select printing: Sample of selected format, Actual W2 to print or edit based on "Print VUE" flag Batch which creates a file named "W2BAT.###" to be printed later. (where ### = the client number)

Print Employee Quarterly Earnings

Description: This program prints the employee quarterly earnings report and should be run once each quarter. This printout contains the data used for State Unemployment.

Screen Input Items:

For Quarter No., enter a number from 1 to 4 corresponding to the quarter you will be printing.

For Last Two Digits of Year, enter the last two digits of the year corresponding to the quarter you will be printing. Account2000 will calculate the last day in the quarter based on this information.

Double Spaced (Y or N), if you would like the report double spaced.

Header File Name: QTREAR.HDR is the default header.

For CHANGES:, enter the number of the item requiring change. The cursor will be positioned at that item. Then enter the new value and hit RETURN. If no changes are required RETURN and the Payroll Main Menu will appear.

Print 1099'S

Description: This program prints 1099's for all employees with type D, I, or M.

Account2000 updates, which contain the most current 1099 formats, are available through the Account2000 Update Service.

Compatible computer 1099 forms are available through Deluxe Business Forms (see Print W2's).

Account2000 prints 3 types of 1099's: Dividends, Interest, and Miscellaneous.

Type may be one of the following:

D - Dividends

I - Interest

M - Miscellaneous

R - Retirement

There is no default. All is not a legitimate selection since the 1099 format varies according to type.

Print Payroll Master

Description: This program produces a listing which is a summary of all payroll information kept for each employee by Account2000. For this reason it can be a lengthy report if many employees have been stored on the system; there is one page printed for each employee.

Screen Input Items:

1 Type may be one of the following:

D - Dividends

E - Employee

I - Interest

M - Miscellaneous

A - All

R - Retirement

The default is E for Employee.

2 Employee Divisions: Legal divisions are 1-9, A-Z or ALL. The default is "E".

3 Print totals only (Y/N)?

4 Header File Name: PMAST.HDR is the default header file.

5 For How many copies?, enter in the number of copies desired. If you enter 0 (zero) you will be returned to the Payroll Menu without a printout.

Print Current Payroll Check Register

Description: This program prints the latter of all payroll checks just entered into the program Enter Checks (Reg/Payroll) or payroll check altered thru Inspect/Modify Payroll Check History. This printout is in report form; the operator is given the opportunity to print the actual payroll checks after all changes have been made to them. This program may also be run at a later time to get a printout of the last set of payroll checks entered.

Screen Input Items:

1. Header File Name: PCK.HDR is the default header.

2. For How many copies, enter in the number of copies desired. Or, enter 0 and you will be returned to the Payroll Main Menu without a printout.

Print Other Payroll Check Register

Description: This program prints all payroll checks between a date range or just a total of these checks. This program is used if payroll checks were entered during two or more separate input sessions. A payroll check history must be stored to run this program.

Screen Input Items:

1. For Starting Date, enter in the beginning date desired for the printout. Use MMDDYY format. Or, enter ESC and you will be returned to the Payroll Main Menu without a printout.

2. For Ending Date, enter in the ending date desired for the printout. Use MMDDYY format.

3. Print totals only (Y/N)?

4. For How many copies, enter in the number of copies desired. Or, enter 0 and you will be returned to the Payroll Main Menu without a printout.

Print Payroll Checks

Description: This program prints payroll checks just entered through the payroll preprocessor. Payroll2000 will inform you of the check format and printer selected before printing.

Screen Input Items:

1. Set up payroll checks on printer and hit RETURN...

2. Print Sample or Actual? (S/A)

Print Quarterly 941 Worksheet

Description: This program prints a 941 Employer's Quarterly Federal Tax Return worksheet. There must be a payroll check history present to run this program. The scope of this program is to calculate the tax liability for "E" or Employee type persons and give the daily breakdown for a client. The tax is calculated based on FICA tax rates and wage limits stored in accountant info.

No consideration has been made for specialty items such as backup withholding, hospital insurance wages, ECI payments, etc.

Special consideration was made to calculate Federal, FICA and Medicare based on Taxable Wages defined in Define A/C and Categories.

Screen Input Items (screen 1):

1. For Quarter No., enter a number from 1 to 4 corresponding to the quarter you will be printing.

2. Header File Name: QUART.HDR is the default header file.

3. For How many copies, enter in the number of copies desired. Or, enter 0 and you will be returned to the Payroll Main Menu without a printout.

For CHANGES:, enter the number of the item requiring changes or RETURN to continue.

For items 1 thru 20 enter the federal deposits made for this quarter.

For CHANGES:, enter the number of the item requiring changes or RETURN to continue.

Inspect/Modify Payroll Data Menu

Figure 4-3-0

This section pertains to Inspect/Modify payroll information. Each of the 9 items and their sub-menus are discussed below.

When in any of Account2000's Inspect/Modify programs you can abort changes to any screen by typing ESC as long as you have not accepted the changes.

Inspect/Modify Employee Basic Data

Description: This program allows the operator to edit all basic data stored for each type of employee. (See display 4-1-1)

Screen Input Items:

For Employee No.:, enter the number of the employee you wish to edit. Screen 1 of 2 Employee's Basic Information currently stored for that employee will appear on the screen. Enter in the number corresponding to the item that is to be changed, enter the new value, and hit RETURN.

Screen 2 of 2 Employee's Basic Information will appear. Enter in the number corresponding to the item that is to be changed, enter the new value, and hit RETURN.

Enter PAGE UP to backup to Screen 1 of Employee Information.

Enter ESC to abort all changes made to this Employee or RETURN to accept changes and Screen 1 will appear and prompt for another employee number.

To exit from this program enter ESC when asked for employee number.

For more detailed information on Employee Basic Data, read Chapter 4.1.1 "Enter Employee Basic Information".

Inspect/Modify Employee Quarterly Totals

Description: This program allows the operator to edit quarterly information stored for each employee. Changes made via this program do not affect information stored on the General Ledger nor the Payroll Check History.

Under normal circumstances there should be no reason to make changes to this data. Normally all changes to payroll are made through Inspect/Modify Payroll Check History.

Figure 4-3-2

Screen Input Items:

Employee #: Enter the number of the employee requiring a change.

CHANGES: Enter number corresponding to the amount requiring the change, (e.g., 1, 16, 31 or 46 corresponds to Gross Pay). Weeks worked may be changed for each quarter by choosing numbers 61 - 64. Normally no changes need to be made to this data. All totals are calculated for you and kept current under normal conditions. We allow the manipulation of this data for setup of new clients and other rare instances. If no changes are required type N or hit RETURN. You may edit another employee by entering another employee number, or you may exit the program by entering 0 or by hitting RETURN.

Inspect/Modify Payroll Check History

Description: This program allows the operator to edit the payroll history. This program will only work if you have answered "Y" to Store Payroll History in Set System parameters. Otherwise, no history will have been stored.

Figure 4-3-3.1

Screen 1 Input Items:

Enter the desired command from the following list:

F = Displays the first page of payroll checks.

0 = Displays the next page of payroll checks.

N = Displays the next page of payroll checks.

P = Displays the previous page of payroll checks.

L = Displays the last page of payroll checks.

S = Searches will give you a menu for which you select what you would like to search for.

C = You'll be prompt for the row of the check you wish to change then the following screen (display 4-3-3.2) will appear.

D = You'll be prompt for the row of the check you wish to delete.

O = Allows you to resort the Order of the payroll checks

E = Exit program.

Enter row number you wish to change. Screen display 4-3-3.2 will appear with the check you selected.

Figure 4-3-3.2

Enter the number of the row corresponding to the amount you wish to change.

Quarterly totals and general ledger information will be affected by any changes made to this data. Changes to the general ledger are based on the "Post To Payroll Only" flag for each payroll check.

If the flag is originally set to "Y" then only payroll information is changed. When a payroll check is changed and the flag is "N", the original amounts are reversed out and new amounts are posted. In the general ledger you will then have:

1. Original entry

2. Reversal of original entry

3. Corrected entry.

You can then Inspect/Modify Regular Checks and delete unwanted entries or leave them for audit trail purposes.

Changing the "Post to Payroll Only" flag from "Y" to "N" will allow you to post payroll to G/L or reverse entries by changing the flag from "N" to "Y".

Inspect/Modify Payroll A/C's & Categories

Description: This program defines most of the major functions of Payroll2000. Calculations of taxable wages, net pay, General Ledger account numbers, category descriptions and W2 tax definitions are all defined in this area.

Changes in this data can drastically change the characteristics of the payroll in both After the Fact and Payroll Preprocessor.

This Payroll information is defined separately for each client.

Figure 4-3-4

Screen Input Items:

General Ledger account numbers and W2 Tax Codes are lines 1 to 15. Enter the number of the item you wish to change.

Items 1 thru 4 are Wage categories

Items 5 thru 10 are percentage deductions.

Items 11 thru 15 are Misc. deductions.

Categories not defined will be skipped during check entry.

After entering a G/L account number for a category, a box will appear containing W2 Tax Codes.

W2 Tax Code Definition

A = Any other

C = Over 50K life ins.

D = Section 401(k)

E = Section 403(b)

F = Section 408(k)(6)

G = Section 457

H = Section 501(c)(18)(D)

I = Advanced EIC

J = Sick Pay

K = Golden Parachute

L = Reimbursed Expenses

R = Employers Contribution to Medical Savings Account

S = Section 408(p)

T = Adoption benefits

X = Other (box 18)

Y = Benefits (box 23)

Code "A" refers to any category not defined by any other code. Items "D" thru "H" (not including "G") refer to non-taxable pension plans. If a Tax Code corresponds with the Employee's Pension code, the deduction will be subtracted from taxable wages for Federal, State and Local. Codes "C" thru "L" will print in Masc. Box of W2's (maximum of 3 codes per Employee) and all pension codes will print as one amount on total pages.

Codes "X" and "Y" will print in correct boxes on W2.

Line items 16 thru 30 are for Category descriptions. Up to 12 characters may be entered.

Line 31 allows you to define Wages included in net pay. Certain wage amounts, like Commissions previously paid or other items already received can be entered as wages for tax calculation purposes, but not included in the net check amount. All programs that calculate payroll net check amounts check this data to figure Cash Payable Wages.

Line items 32 thru 39 allows you to define which wage categories are taxable for that deduction. All programs that calculate Taxable Wages (941 report, Master Report) check this information for correct wage categories.

Note in the above screen, Wage#2 was defined as "Life Ins. over 50K" (code C). This amount is not included in net pay (defined on line 31) and is setup (incorrectly I might add [IRC Sec. 79(a)]) as only taxable under FICA, Medicare and SDI (defined in lines 32 thru 37).

If you page back to Inspect/Modify Payroll Check History you will notice that, in fact, these wages were NOT included in net pay. This does not mean that it will correct your errors. We just changed it to prove a point.

Inspect/Modify 1099 Boxes

Description: You can tell Account2000 to print payroll category amounts in the desired box on 1099's.

Screen Input Items:

Select the type of 1099 you wish to work on: Use arrow keys, first letter of word or ESC to exit

Figure 4-3-5

Enter number of the item you wish to change. You may designate where the 15 payroll categories are placed on the 1099. These categories are defined separately for each client.

Each type of 1099 has its own format also. Just enter the desired box number you wish Account2000 to place that wage category.

The format is regulated by the IRS. You may need to purchase an Upgrade Subscription in future years to make sure you have the current format.

Figure 4-4-0

Setup Payroll Taxes Menu

This section pertains to the Payroll Tax Menu. Each of the 6 items and their sub-menus are discussed below. Please note that EACH PAYROLL YEAR has it’s own tax tables. The first client to have payroll setup for next calendar year will create that years payroll tax file for all clients. The prior year tax file will be copied to give you a basis for the next year. UNLIKE QUICKBOOKS AND OTHER PAYROLL PROGRAMS we do not charge for tax tables or tax updates. We allow you to take control of the tax tables. Only the bottom ½ of the Enter FICA and SDI Amounts are client specific.

Expand/Reduce Employee File

Description: This program allows the operator to change the size of the employee file.

This is sometimes necessary when a client has hired additional employees. Existing data is retained by Account2000 during expansion of an employee file, but data may be lost during reduction of a file. If the latter condition exists, the operator will be forewarned.

Screen Input Items:

For New Max, enter the new maximum number of employees of all types. If at any time you wish to abort this program, type ESC

If you do not retain the original employee numbers the payroll check history will no longer contain valid data and the payroll check history will be deleted. Again the operator will be forewarned.

If a reduction is about to take place, you will be asked to confirm your desire to reduce the size of the employee file. Enter Y to confirm the reduction procedure or any other character to abort the reduction procedure. If you enter 0 for the new maximum number of employees, Account2000 will delete all payroll files from the system after your confirmation.

Employee File Cleanout

Description: This program clears out all employee data for all types of employees from the Account2000 system. This program should be run with extreme care! Only when data has been entered completely erroneously (e.g., for the wrong client) should this program be run.

Screen Input Items:

For Do you wish to continue? (Y/N), enter Y if you want to erase all employee data. Enter any other character if you do not want to erase any employees and the Payroll Processing Menu will re-appear.

Year-End Payroll Check Cleanout

Description: This program should be run at the end of each calendar year after all the payroll reports (W2's 1099's, etc. ) have been printed. This program zeros out all quarterly accumulation totals for all types of employees on the system, and readies Account2000 to accept payroll data for the new calendar year.

Screen Input Items:

For Do you wish to continue? (Y/N), enter Y if you want to zero out all quarterly totals stored for each employee. (Employee Basic Data is not affected.) Enter any other character if you do not want to zero out any data and you will be returned to the Payroll Processing Menu.

Set Federal Tax Tables

Description: This program allows the operator to alter the tables stored by Account2000 for calculation of Federal withholding tax. Account2000 uses the percentage method to calculate Federal withholding.

This program is part of the Payroll2000 Pre-processor (available separately).

If you have not ordered the pre-processor, the following message will appear when you attempt to run this program:

Not supported on your system. Hit RETURN to continue...

Wagner Software used IRS Publication 15: Circular E and Supplement Reprint as a guide in designing the tax tables. Refer to Tables for Percentage Method of Withholding for information on how to change your I.R.S. tables.

Account2000 updates contain the most recent I.R.S. tax tables published, so as a subscriber to the Account2000 Update Service, you only need to change these tables for State and Local withholding, if applicable.

Screen Input Items:

The following item refers to the above figure where you need to enter the period you wish to modify:

Enter the number corresponding to the desired period table, where:

1 = Weekly Tax Table

2 = Biweekly Tax Table

3 = Semimonthly Tax Table

4 = Monthly Tax Table

5 = Quarterly Tax Table

6 = Miscellaneous Tax Table

7 = Return to Payroll Menu

The following items refer to figure 4-4-4 which allows you to change the parameters used to calculate the tax. You should also refer to the Circular E Supplement as you read the following:

Every table, regardless of period, has the same components. First, note item #49: Withholding Allowance in figure 4-4-4, which is used as a multiplier for the number of exemptions claimed by an employee.

Next, note that the remaining portion of the table is divided into two equal areas; one area for single employees and one area for married employees.

Within each of these areas are three columns:

Wages

Tax $

Plus %

Using this information, tax is calculated by Account2000 as follows:

First the adjusted income is calculated by taking the employee's taxable gross wages (defined in Payroll A/C Definitions) and subtracting from it the withholding allowance (item #49 in the above figure) times the number of deductions the employee claimed on his or her W-4. If the employee's pension is tax deferred, that category amount will also be deducted. (This information is of course stored in this employee's record on Account2000).

Figure 4-4-2-1

The adjusted income is then compared against the Wages column until the adjusted income exceeds Wages. The tax is then computed as the Tax $ plus the difference between the income and Wages times the percentage in the Plus % column.

For example, using the above tax table, a single employee with 2 exemptions made $500.00 in a week, the adjusted income would be: 500.00 - (2 * 41.35) = 417.30.

Looking at the Wages column in the single area, we see that the adjusted income of 417.30 exceeds 415.00 on line 2. Therefore, the tax is 58.65 plus 28% of (417.30 - 415.00), for a total of (56.10 + .64) $59.29 federal tax.

Set State Tax Tables

Description: Use this program to alter the tables stored by Account2000 for calculation of State withholding tax. Account2000 uses the percentage method to calculate State withholding.

This program is part of the Payroll2000 Pre-processor (available separately).

If you have not ordered the pre-processor, the following message will appear when you attempt to run this program:

Not supported on your system. Press any key to continue...

Upon entering the State Tax Table Screen you will be asked to specify which state you wish to modify. All fifty states and 3 other districts are supported. The State tax table used is defined in the Employee Basic Data.

State tax tables are defined in exactly the same way as Federal tax tables. Please refer to Set Federal Tax Tables for a complete discussion.

Set Local Tax Tables

Description: Use this program to alter the tables stored by Account2000 for calculation of Local withholding tax. Account2000 uses the percentage method to calculate Local withholding.

This program is part of the Payroll2000 Pre-processor (available separately).

If you have not ordered the pre-processor, the following message will appear when you attempt to run this program:

Not supported on your system. Press any key to continue...

Upon entering the Local Tax Table Screen you will be asked to specify which Local table you wish to modify. Nine Local tax tables are currently supported. The Local tax table used is defined in the Employee Basic Data.

Local tax tables are defined in exactly the same way as Federal and State tax tables. Please refer to Set Federal Tax Tables for a complete discussion.

Enter FICA and SDI Amounts

Description: This program allows you to change maximum wage amounts and percentages used in calculating:

FICA

Medicare

State Disability Insurance (or other % deduction)

State Unemployment

Federal Unemployment

Also client I.D. Numbers for federal, state and local are defined in this program.

All data in "Payroll System Information" pertains to all clients on the system. The data in "Client Payroll Information" only refers to this particular client.

Every data field has text sensitive help by just typing ? . All changes will abort if ESC is pressed, and you will return to the Payroll Main Menu.

Item 1 is FICA maximum taxable wages. All amounts entered are considered whole numbers.

Items 2 and 3 are the percentages at which FICA is to be calculated for employee withholding and employer's matching FICA respectively. These amounts must be input in decimal format. e.g., 6.2% is entered as .062)

Item 4 is Medicare maximum taxable wages. All amounts entered are considered whole numbers.

Items 5 and 6 are the percentages at which Medicare is to be calculated for employee withholding and employer's matching Medicare respectively. These amounts must be input in decimal format. (e.g., 6.2% is entered as .062)

Item 7 is SDI maximum taxable wages. All amounts entered are considered whole numbers.

This refers to payroll Category #10 (see Define Payroll A/C and Categories Chapter 4.3.4). Category #10 does not have to pertain to State Disability Insurance. Payroll2000 uses SDI for a description on many programs and reports for lack of a better name (many users use SDI calculations). This category can be used for any type of fixed or percentage deduction (like a 401k plan).

Item 8 is the percentages at which SDI (or other) is to be calculated for employee withholding. These amounts must be input in decimal format. (e.g., 6.2% is entered as .062)

Items 9 and 10 are the maximum wages at which unemployment is to be calculated.

Item 11 is the Minimum wage defined by Wage and Hour and is used for Tips Minimum Wage calculations on restaurants.

Items 12 thru 19 are client information that is used in payroll reports generated by Payroll2000. Help is available on each input item.

Create DataVUE File-Employee (Alpha Micro Systems ONLY)

Description: This program creates a DataVUE conversion of all payroll information stored by Account2000. This can be extremely useful for analyzing a client's payroll. You can create your own payroll reports in any desired formats.

This program is part of the Account2000 DataVUE interface (available separately). If you have not ordered the Account2000 DataVUE, the following message will appear when you attempt to run this program:

Not supported on your system. Press any key to continue...

Screen 1 Input Items:

Account2000 allows you to copy existing DataVUE(TM) report templates and permanent macros to the current DataVUE file. Enter the desired file name or RETURN to continue.

For Starting Date, enter in the beginning date desired for the printout. Use MMDDYY format. Or, enter ESC and you will be returned to the Payroll Main Menu without a printout.

For Ending Date, enter in the ending date desired for the printout. Use MMDDYY format.

Employee Division can be from 1 to 9 or "ALL", default is "ALL".

The employee # can be any legal employee number or "ALL", default is "ALL".

Change Payroll Check Numbers

Description: This programs allows you to change the Payroll Check Numbers for the Current Checks if a problem occurs while printing checks. These changes will not be reflected in the Payroll Check History. Then only input Item is Enter Check number for first check.

CHAPTER 5

Billing

Figure 5-0

This chapter covers the billing programs for Account2000. Only the screens that may be confusing are displayed.

Define Charges

Description: This program allows the operator to do two things:

1) zero out the usage values automatically stored by Account2000, and

2) define the unit charges for the current client.

Run this program to set unit charges for each client. The unit charges defined here will be multiplied by the usage for each category to arrive at the total charges for this client.

Screen Input Items:

Enter Y if you wish to zero out current usage values or N if you wish to retain the current usage values. The default is N. You will want to zero values when you set up a new client.

Enter only the number corresponding to the value to be changed and enter the new value. Repeat until all changes made been made.

Print Invoice

Description: This program prints an invoice based on: 1)unit charges that have been defined for this client, and 2)usage values. This invoice may be sent out directly to the client, or it may be used as data entry to an Accounts Receivable system such as Time2000.

Screen Input Items:

For Minimum Invoice Amount, enter the minimum amount for the invoice. This is useful if you have clients that have agreed to pay a monthly minimum charge. If there is no minimum, hit RETURN.

For Zero Out Usage? (Y/N), enter Y if you wish to zero out current usage. The default is N.

Header file name: INV.HDR

For How many copies?, enter in the number of copies desired. Or, enter 0 (zero) you will be returned to the Billing Menu.

Print Aggregate Invoice

Description: This program prints a summary invoice for all the clients that exist on this disk and PPN. Perfect for figuring your work in process. You can get a list of these clients by printing a client list.

Screen Input Items:

For Invoice Number:, enter any number up to 7 digits.

For Minimum Amount:, enter the minimum amount to be charged. You may enter zero or hit the RETURN key if there is no minimum amount.

For Zero Out Usage?, enter Y if you wish to zero out current usage for all clients, or N if you wish to retain current amounts. The default is Y.

For How many copies?, enter a number from 1 to 9 for the number of copies desired. Or, enter 0 and the Billing Menu will appear.

Screen Input Items:

For Any changes (Y/N/#), enter the number of the item requiring change. The cursor will be positioned at that item. Then enter the new value and hit RETURN. If no changes are required enter N or RETURN and the Billing Menu will appear.

CHAPTER 7

Client Maintenance

Figure 6-0

This chapter explains the Account2000 System Functions. All of the backup, restore, conversion and general housekeeping programs are covered here.

Data Verification

Description: This program is used to insure that the data has been properly entered into the Account2000 system. Although Account2000 does extensive editing and error-checking during the input and error-correction stages, it is possible under certain circumstances for an operator to cause a disruption of data integrity.

Therefore, it is recommended that this program be run each time before financial reports are generated. When used properly, Data Verification eliminates the need for suspense accounts.

This program should be run (and corrections made, if necessary) after entries or modifications have been made to the chart of accounts or to checks or journals.

If there are errors in the Account2000 data, and the user attempts to create a financial report, Account2000 will recognize the errors and perform the following procedure:

Abort the financial statement printout, and Run Data Verification. Thus the operator is protected in the event File Verification was not run when errors did exist.

Screen Input Items:

Data Verification does two passes through the client file each time it is run. No input is required for the first pass. After the first pass is complete, all accounts (if any) with illegal classifications or account numbers will be listed on the screen.

Data Verification will not perform the second pass until the operator hits RETURN. This gives the operator time to inspect (see note) any errors. At this points File Verification performs the second pass.

After Data Verification completes the second pass, all transactions without a chart of accounts entry will be listed on the screen. These transactions are said to "be in suspense".

To fix this problem, either change the account numbers of the transactions in question or add the missing chart of accounts entry to the system. You'll be required to hit RETURN again to acknowledge the screen.

The last screen displayed by Data Verification shows the beginning, current period, and ending balances. This information is very useful since if the number on the screen are not all zero, this client is not in balance!

Roll Forward - Current into YTD

Description: This program takes all current transactions for the selected period (that is, checks and journals) and posts them to their corresponding accounts. Since the YTD balances will reflect the amounts of the current transactions, this program will also delete selected period transactions.

The totals for each month will be stored in a comparison file for later use with Smart Dates(TM) and comparison statements.

Therefore, it is important to have generated a general ledger at the least before running this program. Also, Data Verification should be run immediately prior to this program to insure that the data is in the proper order.

This program accumulates all transactions up to the end of the selected period and updates beginning balances in the chart of accounts.

ONCE YOU ROLL FORWARD, ALL TRANSACTION DATA IS LOST!!!

BUT MONTHLY TOTALS WILL BE SAVED FOR COMPARISON !

Do you wish to continue? (Y/N) Y

Enter Y to confirm... Y

Enter Cutoff Date:12/31/00

Enter Y to FORCE all entries

to post to Current Fiscal

Year, ? for Help... Y

For Do you wish to continue? (Y/N), enter Y if you want to roll balances forward or any other character if you don't and you'll be returned to the Account2000 Main Menu.

For Enter Y to confirm..., enter Y if you want to roll balances forward or any other character if you don't and you'll be returned to the Account2000 Main Menu.

Note the double-checking Account2000 requires before proceeding.

For Cutoff Date, enter in the last date for which you want transactions rolled forward. Enter the date in MMDDYY format.

Force all transactions to current Fiscal Year: Account2000 normally will post prior years transactions to their comparative files and create a journal entry to update following year. You can override this feature in case a entry was dated incorrectly by accident.

If you enter END, the program will be aborted and the Account2000 Main Menu will appear.

If there are entries made to a prior fiscal year you will be asked for a Retained Earnings A/C. Enter the account number which corresponds to Retained Earnings. This will only appear if there were entries made to prior years. Account2000 will automatically create a year-to-date (type Y) journal entry and post the adjustment to this account number along with any balance sheet items that need adjustments.

So if you have an adjustment to a prior year, just create the entries and DATE THEN CORRECTLY. Account2000 will post those entries to the correct fiscal year and then create an adjusting entry for the following fiscal year (if balance sheet items are affected). The limitation is posting to 50 years prior. (If you posting before that get a life !!!)

Roll Forward - Year-End Cleanout

Description: This program creates new comparison amounts sets up for new fiscal year and creates a retained earnings entry.

Run this program at the end of each client's fiscal year after the year has been closed out.

Screen Input Items:

For Do you wish to continue? (Y/N), enter Y if you want to roll balances forward or any other character if not and you will be returned to the Account2000 Main Menu.

For Enter Y to confirm..., enter Y if you want to roll balances forward or any other character if you don't and you'll be returned to the Account2000 Main Menu.

Note the double-checking Account2000 requires before proceeding.

For Cutoff Date, enter in the last date for which you want transactions rolled forward. If you want all transactions rolled forward for this Fiscal Year (which, incidentally, is usually the case), just hit RETURN and the date of next Fiscal Year start date will be accepted.

Otherwise, enter the date in MMDDYY format.

For Retained Earnings A/C, enter the account number which corresponds to Retained Earnings. Account2000 will automatically create a one-sided year-to-date (type Y) journal entry and post the year's profit (or loss) to this account number.

After this process is complete a comparison file for the next Fiscal Year will be setup. Account2000 will change the client Fiscal Start Date before rolling over retained earnings entry. Next the Enter Report Date Period screen will appear (discussed next).

If you enter END, the program will be aborted and the Account2000 Main Menu will appear.

Enter Report Date Period

Description: This program allows you to change the various dates and periods stored by Account2000 for each client.

While this data is entered at logon, it is possible that you'll want to change this date during processing, so this program obviates the need to re-start work on the same client just to change the date and period information.

Screen Input Items:

For Any changes, enter the number of the item requiring change to position the cursor at that item.

Figure 6-4

To change the report date and/or the reporting period, you only need change items #3 and 4. These items correspond to Current Period Start Date and Current Period End Date. Account2000 will automatically update items #1, 5, and 6 (Report Date text, Current Period in Months, and YTD Period in Months).

If you like, you can just change the text of the report date. All you need to do is enter the new date. Up to 20 characters may be used for this date, and it may be entered in any format. This allows flexibility for those offices that prefer a date like June 30, 1990 as opposed to 06/30/90.

Copy over Chart of Accounts

Description: This program allows you to copy the chart of accounts from one client to another. (Note: on floppy disk systems, this program will only be of use when more than one client is stored on the disk.) This program saves a great deal of time when you use one or more standard charts of accounts.

Screen Input Items:

For Enter from Client Number, enter the number of the client whose chart of accounts you wish to copy from. This must be a legal and existing client number.

If help is requested, Account2000 will display a directory of clients of file. This is identical to the search on logon. You will be allowed to search for client name or mid-string matches.

Set Upper/Lower Case Conversion

Description: Use this program to change the appearance of the text stored for a particular client's data. All report text, titles, descriptions for checks and journals, the chart of accounts, etc. can be made consistent with this program.

This program converts all descriptions in the chart of accounts, checks, and journals to a consistent format you define below. Non-posted recurring journal descriptions will not be changed.

Enter the number corresponding to the upper/lower case conversion you desire:

1. ALL UPPER

2. Capitalize 1st Letter Of Each Word

3. Capitalize 1st letter of all text

4. all lower

5. Return to Main Menu

Enter Selection:

1. COAs, Checks, Journals Y

2. Client Name and Address Info. Y

3. Statement Text Definitions Y

4. Account Headers Y

5. Accumulator Headers (Cash Flow) Y

Account2000 allows you to choose the data you wish to convert. With this option you can make you financial statements take on a custom look. Just select number of the data you want to convert.

Backup Client

Back Description: This program allows the operator to make a backup of all the files for a particular client. The Backup Client program copies all of a client's files from the work disk over to the backup disk. Sufficient space should be available on the backup disk for this program to operate properly.

Should it become necessary to restore this client's files at a later date, run the Restore Client program. Both the work and backup disk specifications are defined via the program Inspect/Modify Accountant data.

Read chapter 5 of the Special Features Guide: Backing Up Client Data Files for an in-depth discussion of the backup procedure.

Screen Input Items:

For Backup Client? (Y/N), enter Y if you wish to continue with the backup procedure. Enter any other character to return to the Account2000 Main Menu.

Enter the Backup device you wish Account2000 to copy the files to.

For Enter Y to Confirm... enter Y if you wish to invoke the backup procedure. Entering any other character will abort the backup procedure.

Restore Client

Description: This program is used to restore a client's data file which had previously backed up. Caution! Execution of this program will erase the current data on the work disk for this client. This is because all of the client's files are copied from the backup disk onto the work disk. If the files for this client had not been previously been backed up, no damage will result. See the Special Features Guide Backup Client for information on how to backup a client's data files.

Read chapter 6 of the Special Features Guide: Restoring Client Data Files, for an in-depth discussion of the restore procedure.

Screen Input Items:

For Restore Client? (Y/N), enter Y if you wish to continue with the restore procedure. Entering any other character will cause you to be returned to the Main Menu.

For Enter Backup Device, enter the device you have the Account2000 data stored on.. If the client number doesn't exist, an error message will be displayed.

For Enter Y to Confirm... enter Y if you wish to invoke the restore procedure. Enter any other character to abort the restore procedure.

Delete Client

Description: This program is used to delete a client from the Account2000 system. The only trace of the client ever having been on the system will be the backup files on the backup disk, if indeed a backup was performed. Therefore, use extreme care when running this program.

Screen Input Items:

For Delete Client? (Y/N), enter Y to continue with the delete procedure. Enter any other character besides Y and you will be returned to the Account2000 Main Menu.

For Enter Y to Confirm... enter Y if you wish to invoke the delete procedure. Enter any other character to abort the delete procedure

.

Consolidate Client

Description: This program allows the operator to consolidate information from two or more divisions into a consolidated client. In Smart Dates(TM) mode you are allowed to consolidate specific time periods. See chapter 2 of the Account2000 Special Features Guide: Consolidate Client for a details on operation of this program.

Screen Input Items:

For Enter # of Consolidated Client, enter the number assigned to the consolidated company. This client number must exist.

For Enter up to 10 Client Numbers, enter in up to 10 client numbers which you have assigned to the divisions of the consolidated company.

If you wish to consolidate more than 10 clients, you can do so by simply running this program as many times as necessary.

For example, say client #100 has 25 divisions (with client numbers 101 through 125). Run Consolidate Client the first time consolidating clients 101 through 110 into client 100. Then run Consolidate Client again, this time consolidating clients 111 through 120 into client 100. Then run Consolidate Client a final time, consolidating clients 121 through 125 into client 100.

After this client's divisions have been consolidated, the Account2000 Main Menu will appear for work on the consolidated company.

Set System Parameters

Description: Use this program to change various parameters stored by Account2000 which affect various phases of Account2000 operation. See Inspect/Modify Client Info for more detail.

Each of these system parameters is kept separately for each client.

CHAPTER 7

Systems Functions Menu

Figure 6-0

Fix A/C Bitmap File

Description: This program is used to re-write the file which contains all account numbers in use for a particular client.

Under normal operating conditions, Account2000 will keep this file current and accurate. However, it is possible that premature interruption of processing will cause this file to be inaccurate. Therefore this program should be run after a power failure.

No harm is done by running this program when the A/C Bitmap is accurate. In fact, when many changes are made to the chart of accounts, running this program will result in slightly faster operation of Account2000.

Screen Input Items:

For Enter Client Number, enter 0 (zero) or the word END to exit. Otherwise, enter the number of the client for whom you wish to rebuild the A/C Bitmap file.

Fix Client Number File

Description: This program allows you to define the client numbers recognized by Account2000 outside of standard operating procedures.

There is normally no need to run this program. Account2000 automatically keeps this file current as clients are added and deleted from the system. Also, each time you install an update, this file is rebuilt. Only those with in-depth knowledge of the inner workings of Account2000 should attempt to run this program.

Screen Input Items:

For Enter A-Add, D-Delete, R-Rescan, E-Exit, enter a letter A to add a client number, D to delete a client number, R to rescan for existing clients, or E to exit the program.

Numbers deleted from this list will not be displayed in client directories.

Define Printer Names

Description: This program lists all of the names available to be printed in Account2000.

Screen Input Items:

For Changes: Enter the number of the item requiring change. The cursor will be positioned at that item. If no changes are required, enter RETURN to exit from the program.

Post Recurring Journals

Description: Use this program to post recurring journals from the recurring journal file into the general ledger.

Screen Input Items:

For Journal Date, enter the date to be placed into each recurring journal entry as it's posted to the general ledger.

Create Spreadsheet File

Description: Use this program to create a spreadsheet.

Account2000 will create a spreadsheet using the data in the general ledger file. This program is available separately.

Account2000 to DataVUE(TM) Conversion

Description: This program creates a DataVUE conversion of all General Ledger information stored by Account2000. This can be extremely useful for analyzing a clients. You can create your own reports in any desired formats. This program is part of the Account2000 DataVUE(TM) interface (available separately). If you have not ordered the Account2000 DataVUE(TM), the following message will appear when you attempt to run this program:

Screen Input Items: No input is required for this program.

DataVUE(TM) to Account2000 Conversion

Description: This program converts a DataVUE file into Account2000 General Ledger format. This can be extremely useful for manipulating large amounts of data in DataVUE and porting it back to Account2000.

This program is part of the Account2000 DataVUE(TM) interface (available separately). If you have not ordered the Account2000 DataVUE(TM), the following message will appear when you attempt to run this program:

Not supported on your system. Hit RETURN to continue...

Screen Input Items:

Enter file name from above: Account2000 will give you a list of the available DataVUE files for conversion. Enter the file name wish to convert to the Account2000 general ledger file.

Print System Error List

Description: This program, in the event an error occurs, will print a listing that you can mail or fax to Wagner Software so that the problem can be resolves.

Screen Input Items:

How many copies?

Bank Reconciliation

Description: This program allows you to do a bank reconciliation for all bank accounts for your client.

Install Verify Options

Description: This program allows you to install or verify the options to Account2000. For more information on Account2000 special options contact you dealer or Wagner Software.

Current options available:

Full, Non-Demo Version

Payroll Pre-Processor

Account2000 - DataVUE(TM) interface

Account2000 - SoftSpread(TM) interface

Smart Dates Mode

In demo mode, you can use just about every feature Account2000 has to offer - except you can't store a lot of data. Then, when you like what you see and decide that Account2000 is for you, you'll need to get out of demo mode so you can store data to your heart's content!

To get out of demo mode and turn Account2000 into a full package, you need to get your "system code" from Wagner Software @ (219) 484-0479.

Screen Input Items:

No input is required for this program unless you are changing options. If this is the case call Wagner Software @ (219) 484-0479 and we will be glad to assist in any way possible.

Erase System Error List

Description: If any system errors have occurred during the operation of Account2000, they are stored with detailed information of the nature of the error and what program was running. This information is used by Wagner Software to determine the problem. This program allows you to delete this error listing.

Screen Input Items: Enter "Y" or "N" when asked if you wish to delete this file.

Erase Print Files

Description: This program allows you to delete all printouts created for this client. While working on a client you may print a number of reports before final adjustments are made. Use this option before printing final versions of a clients reports. This will allow you to backup only the final version of these reports.

Screen Input Items: Enter "Y" or "N" when asked if you wish to delete this printouts. No general ledger or payroll data will be effected.

Account2000 to DataVUE(TM) Conversion, 44

Accumulators, 1

AlphaVUE(TM), 9

Backup Client, 41

Bank Reconciliations, 45

Billing

Define Charges, 35

Print Aggregate Invoice, 36

Print Invoice, 35

Change Payroll Check Numbers, 34

Chart of Accounts Entry, 1

class, 1

Consolidate Client, 42

Smart Dates, 42

Copy over Chart of Accounts, 40

Create DataVUE(TM) File-Empl, 34

Create DataVUE(TM) File-Empl, 34

Create Spreadsheet File, 44

Data Verification, 37

DataVUE(TM) to Account2000 Conversion, 44

Define Charges, 35

Define Printer Names, 44

Delete Client, 41

Dividends accounts, 11

Employee File Cleanout, 30

Enter Accountants Info, 6

Enter Check

Multiple-Entry Check, 3

Payroll Check, 4

Enter Checks, 2, 3, 4, 7

Enter Client Data, 6

Enter Employees, 13

Enter FICA and SDI Amounts, 33

Enter Journals, 5, 6

Enter Payroll Checks, 16

Enter Percentage Journals, 6

Enter Report Date Period, 39

Erase System Error List, 45

Expand/Reduce Employee File, 30

Figure 1-0, 1

Figures

1-2a, 2

1-2b, 3

1-2c, 4

1-3, 5

2-0, 7, 9

2-15, 8

4-0, 13

4-1-1-1, 13

4-1-1-2, 15

4-1-2.1, 16

4-1-2.2, 19

4-2-0, 21

4-3-0, 25

4-3-2, 26

4-3-3.1, 27

4-3-3.2, 27

4-3-4, 28

4-3-5, 29

4-4-0, 30

4-4-4, 32

5-0, 35

6-0, 43

6-4, 40

Fix A/C Bitmap File, 43

Fix Client Number File, 43

Flags

Store Payroll History, 21, 26

I/M Accumulator Headers, 11, 12

I/M Chart of Accounts, 11, 12

I/M Empl Quarterly Totals, 26

I/M Employee Basic Data, 25

I/M Payroll A/C's, 19

I/M Payroll Check History, 26

I/M Payroll Data Menu, 25

I/M YTD Comp Format, 11

Inspect

Modify Account Headers, 10

Inspect/Modify 1099 Boxes, 29

Inspect/Modify Account Headers, 1

Install Verify Options, 45

Payroll

Employee File Cleanout, 30

Enter Check, 4

Enter Employees, 4

Enter Employees, 13

Enter FICA and SDI Amounts, 33

Enter Payroll Checks, 16

Expand/Reduce Employee File, 30

I/M Empl Quarterly Totals, 26

I/M Employee Basic Data, 25

I/M Payroll, 19

I/M Payroll Check History, 26

I/M Payroll Data Menu, 25

Inspect/Modify 1099 Boxes, 29

Inspect/Modify Payroll A/C's & Categories, 4, 27

Payroll System Menu, 30

Pre-Processor, 2, 16, 31, 32, 33

Print 1099's, 23

Print Cur Payroll Check Reg, 24

Print Empl Qtrly Earnings, 22

Print Employee List, 21

Print Other Payroll Check Reg, 24

Print Payroll Check History, 21

Print Payroll Master, 23

Print W2's, 22

Set Federal Tax Tables, 31

Set Local Tax Tables, 32

Set State Tax Tables, 32

Year-End Payroll Check Cleanout, 31

Post Recurring Journals, 44

Print 1099's, 23

Print Aggregate Invoice, 36

Print Amorization Schedule, 8

Print Balance Sheet, 9

Print Chart Of Accounts, 7

Print Client List, 8

Print comparative Statement of Cash Flows, 12

Print Comparrative Balance Sheet, 10

Print Cover Letter, 9

Print Cur Payroll Check Reg, 24

Print Current Period Comparison, 10

Print Empl Qtrly Earnings, 22

Print Employee List, 21

Print General Legder, 8

Print Income Statement, 10

Print Invoice, 35

Print Other Payroll Check Reg, 24

Print Payroll Check History, 21

Print Payroll Checks, 24

Print Payroll Master, 23

Print Print Quarterly 941 Worksheet, 24

Print Print Quarterly 941 Worksheet, 24

Print Statement of Cash Flows, 11

Print Statement of Ret. Earnings, 11

Print System Error List, 9, 44

Print W2's, 22

Print Working Trial Balance, 8

Print Year-to-Date Comparison, 10

Program

Entry

Client Data, 6

Inspect

Modify Accountant Info, 6

Percentage Journal Entry, 6

Print Chart of Account, 7

Programs

Account2000 to DataVUE(TM) Conversion, 44

Backup Client, 41

Bank Reconciliations, 45

Change Payroll Check Numbers, 34

Check Entry, 2

Consolidate Client, 42

Copy over Chart of Accounts, 40

Create DataVue (TM) File-Empl, 34

Create Spreadsheet File, 44

Data Verification, 37

Define Charges, 35

Define Printer Names, 44

Delete Client, 41

Employee File Cleanout, 30

Enter Check, 3, 4

Enter Employees, 4

Enter Employees, 13

Enter FICA and SDI Amounts, 33

Enter Payroll Checks, 16

Enter Report Date Period, 39

Erase System Error List_, 45

Expand/Reduce Employee File, 30

Fix A/C Bitmap File, 43

Fix Client Number File, 43

I/M Account Headers, 11

I/M Accumulator Headers, 11, 12

I/M Chart of Accounts, 11, 12

I/M Empl Quarterly Totals, 26

I/M Employee Basic Data, 25

I/M Payroll A/C's, 19

I/M Payroll Check History, 26

I/M Payroll Data Menu, 25

I/M YTD Comp Format, 11

Inspect

Modify Account Headers, 10

Modify Income Statement Format, 10

Inspect/Modify 1099 Boxes, 29

Inspect/Modify Account Headers, 9, 10

Inspect/Modify Balance Sheet Format, 9

Inspect/Modify Comp Balance Sheet, 10

Inspect/Modify Payroll A/C's, 2

Inspect/Modify Payroll A/C's & Categories, 4, 27

Install Verify Options, 45

Journal Entry, 5

Post Recurring Journals, 44

Print 1099's, 23

Print Amorization Schedule, 8

Print Balance Sheet, 9

Print Check Register, 7

Print Client List, 8

Print Comp Balance Sheet, 10

Print Comparative Statement of Cash Flows, 12

Print Cover Letter, 9

Print Cur Payroll Check Reg, 24

Print Cur Per Comp Report, 10

Print Empl Qtrly Earnings, 22

Print Employee List, 21

Print General Ledger, 8

Print Income Statement, 10

Print Invoice, 35

Print Journal Register, 7

Print Other Payroll Check Reg, 24

Print Payroll Check History, 21

Print Payroll Checks, 24

Print Payroll Master, 23

Print Print Quarterly 941 Worksheet, 24

Print Statement of Cash Flows, 11

Print Statement of Ret. Earnings, 11

Print System Error List, 9, 44

Print W2's, 22

Print Working Trial Balance, 8

Print YTD Comp Report, 10

Restore Client, 41

Roll Forward, 2

Roll Forward - Current into YTD, 38

Roll Forward - Year-End Cleanout, 39

Set Federal Tax Tables, 31

Set Local Tax Tables, 32

Set State Tax Tables, 32

Set System Parameters, 42

Set Upper/Lower Case Conversion, 40

Year-End Payroll Check Cleanout, 31

Restore Client, 41

Retained Earnings accounts, 11

Roll Forward - Current into YTD, 38

Roll Forward - Year-End Cleanout, 2, 39

Screen

Billing Menu, 35

Define Payroll A/C's & Categories, 28

Enter Employee Basic Data (Screen #2 of 2), 15

Enter Employees (Screen #1 of 2), 13

Enter Federal Tax Tables, 32

Enter Payroll Checks, 16, 19

Inspect/Modify 1099 Boxes, 29

Inspect/Modify Employee Quarterly Totals, 26

Inspect/Modify Payroll Check History, 27

Inspect/Modify Payroll Data Menu, 25

Payroll Menu, 13

Payroll System Menu, 30

Print Payroll Reports Menu, 21

Report Date & Period Entry, 40

System Functions Menu, 43

Screens

Data Entry, 1

Set Federal Tax Tables, 31

Set Local Tax Tables, 32

Set State Tax Tables, 32

Set System Parameters, 42

Set Upper/Lower Case Conversion, 40

Smart Dates, 38, 42

Social Security #, 14, 22

Suspense Accounts, 37

Time2000, 35

Update Subscription Service, 31

Year-End Payroll Check Cleanout, 31